Powerful Proposals: Grant Writing That Gets Results

In today’s competitive funding environment, a well-written proposal can do more than secure money. It can turn a strong idea into a thriving business or community initiative. Whether you're an Indigenous entrepreneur working to uplift your Nation, or a non-Indigenous professional aiming to grow your business or social impact, proposal and grant writing is a skill that pays off.

The process can feel overwhelming at first, but with the right approach and tools, anyone can learn to craft compelling, funder-ready proposals. Here are five essential tips to help you write with clarity, purpose and impact.

1. Start with the Problem You Solve

Funders want to know: why does this project matter? Instead of leading with who you are, start your proposal by identifying the challenge you’re addressing and why it's urgent or meaningful.

This approach is especially powerful for Indigenous entrepreneurs whose businesses often respond to intergenerational challenges or community priorities. But it applies broadly. Proposals with a clear and relevant problem statement are more likely to resonate.

2. Combine Storytelling with Data

A strong proposal weaves together a human story and solid evidence. Share your personal connection to the work or the community it will serve, then back it up with data. This might include statistics, testimonials, past outcomes or research that supports your approach.

For Indigenous professionals, integrating lived experience or traditional knowledge can make your proposal deeply authentic. For any applicant, this balance of narrative and proof builds trust and credibility.

3. Tailor Your Proposal to the Funder’s Priorities

Not all grants are created equal, and not all funders are looking for the same thing. Carefully read the guidelines, and don’t just copy and paste from a past proposal.

Adapting your language and structure to match what the funder values shows both respect and strategic thinking. If a fund prioritizes capacity building or cultural revitalization, speak directly to those goals. If you're applying to a business innovation program, highlight your market insight and scalability.

4. Make Your Budget Tell a Story

Think of your budget as part of your pitch. It should clearly show how each dollar connects to your project goals. Avoid vague categories or estimates without explanation.'

Indigenous businesses may also need to budget for unique costs like Elder honoraria, community gatherings or translation services. These are all valid and important when explained properly. For all applicants, clarity and justification are key. Funders want to see that you’ve thought it through.

5. Build Reusable Tools and Templates

If you plan to apply for multiple grants or contracts over time, create a system. This could include a master budget sheet, an adaptable executive summary and a library of project descriptions or bios.

Developing these resources up front makes each new application faster and more focused. It’s a practice used by many successful entrepreneurs and organizations across BC.

Workshops and training opportunities that focus on proposal systems (such as those offered through initiatives like Activ8) can help you build these tools in a hands-on, supportive setting.

Final Thought: Writing as a Strategy, Not Just a Task

Strong proposal writing is not about using big words or complex templates. It’s about communicating your vision with confidence. Whether you’re just starting out or scaling your operations, the ability to write proposals that reflect your values and strategy is a game-changer.

Support is available, and the process gets easier with practice. The key is to start, stay organized and keep learning with each opportunity.